Applicants must confirm compliance with institutional AI policies, disclose any AI tools used, describe their intended use, and outline how risks (e.g. bias, data protection, accuracy) will be mitigated. All AI use must be appropriately acknowledged in the application and project outputs.
Applicants who intend to use Artificial Intelligence (AI) tools as part of a project must provide the following information:
- Compliance with Institutional Policies
Researchers must consult and adhere to their institutional or university policies governing the use of AI, including data protection, ethics, and research integrity requirements. - Transparency and Acknowledgement
The use of AI tools must be clearly acknowledged within the application and in all resulting project outputs (e.g. publications, reports, presentations), in line with recognised academic and professional standards. - Details of AI Tools
- Name(s) of AI tool(s) proposed for use (e.g. ChatGPT, Copilot, etc.)
- Provider/vendor, if applicable
- Proposed Use
Provide a brief description of how the AI tool(s) will be used within the project (e.g. literature review support, data analysis assistance, drafting content). - Risk Assessment and Mitigation
Outline any potential risks associated with the use of AI (e.g. data privacy, bias, inaccuracies, intellectual property concerns) and describe how these risks will be identified, managed, and mitigated.